Expo Exhibitor Information
Thank you for participating in our 27th Annual Business and Community Expo, which will be held at the Samoset Resort, 220 Warrenton Street, Rockport, Maine. The Expo is going to be rescheduled, and we will post the new date here when we set it. Below are details that will help you better prepare for the day.
Please contact Amy Rollins at 207-596-0376 or Amy@CamdenRockland.com if you have any questions.
(all measurements shown as width x height x depth)
Standard Booth: 8’ x 8’ x 6’
Select Booth: 12’ x 8’ x 6'
Bay Point Ballroom: Draperies are hunter green (back and sides).
Knox County Ballroom: Draperies are royal blue (back and sides).
State of Maine Hall: Draperies are hunter green (back and sides).
If you request a table, it will be 30” wide x 6’ long.
If you request a tablecloth, it will be white and measure 90” x 132” (will drape to the floor).
Two chairs will be provided for all booths.
Certificate of Insurance
A certificate of insurance (COI) is required from all exhibitors. Exhibitor will maintain, at its sole expense, Comprehensive General Liability insurance covering bodily injury and death to persons and property damage with minimum per occurrence limits of $1,000,000 and Worker’s Compensation and Employer’s Liability insurance covering all those engaged by Exhibitor to provide services on its behalf with minimum limits as required by the laws of Maine, in addition to adequate casualty property coverage for its property. The General Liability policy must name Penobscot Bay Regional Chamber of Commerce as an Additional Insured on the day of event, still to be determined, and all rights of subrogation against Exhibition Management must be waived. The COI must be issued within 30 days of the event. Please send a copy of your COI to Amy Rollins at: Amy@CamdenRockland.com, fax: 207-596-6549, mail: PBRCC, 1 Park Drive, Rockland, ME 04841.
Set Up Times/Logistics
The Samoset welcomes you to set up your booths on the morning of the show, starting as early as 8:00 am. All booths must be ready to go promptly at 2:00 pm when the Expo opens to the public. If you require a set-up time the evening prior, please contact Amy Rollins to make arrangements.
Before and after the show, exhibitors may bring vehicles closer to the Samoset Fitness Center entrance or the overhead door at the back of the State of Maine Hall for easier set-up and take-down.
Though not a requirement, we strongly encourage you to offer a raffle prize at the Expo, as entries for these prizes will provide you with a record of those who visited your booth. Raffle prizes and/or give-away items generally spark more visitor traffic to your booth.
The Samoset policy allows for fresh whole fruit or pre-packaged foods that are ready to eat and quickly consumed (i.e. chocolate, candy,
mints). Foods taking longer to consume and creating the likelihood of unintended litter (i.e. popcorn, peanuts) are not allowed.
Exhibitors providing permitted food items must also provide their own trash receptacle for wrappers, fruit waste, etc. If you have
questions about whether an item is acceptable, please contact Stephen Ames at the Samoset Resort: 207-594-2511.
The audio level of any play back equipment, audio or video, must be at a level as to not disturb adjacent exhibitors and their patrons.
In order to maintain a no-pressure networking environment for all, we ask that you do not transact sales of any kind on the show floor. Coupons/special offers that can be redeemed at a later date are strongly encouraged.
Business After Hours
While we will not have a traditional Business After Hours with updates and announcements, we will have complimentary appetizers available from 5:00 pm to 7:00 pm, thanks to our sponsors. A cash bar will be open for the entire Expo (2:00 pm to 7:00 pm).
During Expo hours, all exhibitor vehicles must be parked in the Samoset employee lot, located on the right side of the Samoset access road as you enter from Waldo Avenue/Warrenton Street. This will allow attendees to find convenient parking between the hours of 2:00 pm and 7:00 pm. Before and after the show, exhibitors may bring vehicles closer to the Samoset Fitness Center entrance or to the overhead door at the back of the State of Maine Hall for easier set-up and take-down.
Take Down Policy
Please remember that booths must remain open until 7:00 pm to ensure that late comers to the Expo have the full experience.
Exhibitor Welcome Packets
Each exhibitor will find a welcome packet at their booth prior to set-up. The packet will include a copy of this document and a brief show survey to be completed at the end of the event. We will not be providing pre-printed name badges for exhibitors; however, we will have blank, adhesive name badges available at the Expo check-in desk for all who might need them.
Expo Floor Plan
The live Expo floor plan, which includes up-to-date exhibitor assignments, is available for viewing at www.camdenrockland.com/business-expo
Promotion of the Expo
The Chamber will be promoting the Expo in print, on the radio, through our website and social media channels, and via poster and banners leading up to the event. We encourage you to promote the Expo, too! Several Expo graphics are available:
Here are some sample social media posts you can use:
Come see us at the Business and Community Expo on ______, from 2 to 7 pm, at the Samoset Resort. Free Admission, many first-time exhibitors, raffles and give-aways! https://CamdenRockland.com/business-expo
Looking forward to the Business and Community Expo on _____, from 2 to 7 pm, at the Samoset Resort. An opportunity to meet with 100+ local businesses and non-profits, all under one roof! https://CamdenRockland.com/business-expo
Discover the advantages of doing business locally at the annual Business and Community Expo on _____, from 2 to 7 pm, at the Samoset Resort. The Expo is your “one-stop shop” for connecting with businesses and non-profits in the Camden-Rockland Region. https://CamdenRockland.com/business-expo